Scope definition & management

We would carry out the following:

  • Assess our client’s requirements to ensure we have a complete understanding of these requirements
  • Audit the existing premises of our client’s to assess existing problems and constraints of the existing premises
  • Define and document the full scope of work for the project. This project scope would identify all items necessary to be executed as part of this project. This project scope would then be broken down into sub-sections (Work Breakdown Structure or WBS) and for each item in the WBS responsibilities for execution would be allocated. This WBS must extend from Lease Negotiation through design/construction, relocation all the way to close out and the ongoing Facilities Management
  • For the success of the project it is imperative that as much detail be inserted into the WBS as early as possible. In this way a coherent management tool is developed which can then be used to ensure that the key areas of time, financial control, resources, design, quality, procurement, construction, utility supplies (telephone etc) can be properly managed
  • From the WBS described above this will then be used to develop the project budget which will be submitted to the Client for approval. This approved budget will then be used to manage all aspects of financial control for the project
  • Attend all meetings within the client’s organisation to provide the necessary project inputs to ensure your consultation process is fully implemented
  • From the WBS the project programme will be developed which will be used to manage all aspects of the project from lease agreement, space planning, design, plan approval, procurement, construction, off site manufacture by suppliers, telephone / data installations, furniture acquisition, office move, commissioning, handover, close out, ongoing maintenance
  • Should there be any deviation from the agreed scope of work we would report on these deviations and the implications (time and cost) to the client